Nannen Arboretum Society, Inc.
Board of Trustees Meeting Minutes
September 11, 2023 Ellicottville Town Center
Members attending: Sue Blesy, Pat Kerl, Nan Miller, Gretchen Plough, Diane Smith and MJ Brown.
Absent was Steve Ward.
- Approved agenda.
- Call meeting to order and welcome everyone.
- Minutes: The trustees considered the minutes of August 14, 2023 meeting. A revision was made by Steve along with a spelling correction. Gretchen moved and MJ seconded the motion to accept the minutes. The motion was approved and carried by a unanimous vote.
- Correspondence – no report
- Treasury: Pat reported a total income of $5837 for the 7/1/23 to 8/31/23 quarter. Expenses totaled $2499. Gretchen moved and MJ seconded to accept report. The motion was approved and carried by a unanimous vote.
- Reports from committees/projects:
- Herb garden:
- Steve is donating some additional fence posts to use around dogwood collection. He will bring by October 2nd for deer fencing day.
- Update on volunteers:
- Volunteer luncheon menu flyer was distributed for the October 10th We are to fill out and return to Steve ASAP. It will be catered by Villaggio’s.
- Reminder that ice cream social is at Nan’s on September 12th at 2:00.
- Herb garden:
- Update on Pruning Plan:
- Plan was reviewed on T.V. screen.
- Update on Grounds Maintenance Plan:
- Nan is installing new bricks on Celebration walk after following up on some printing issues.
- No new progress on the shed maintenance.
- Discussed using a “pond shark” in the pond for cutting the cat tails.
- Julie Tretts has almost competed mulching project
- Membership Committee: No report
- Education and Interpretive Signage
- Pat reported a successful Hydrangea class.
- Steve made a correction to the September minutes to have ECS students to be involved in choosing a tree to plant next Arbor Day at ECS not the Arboretum as originally stated in the minutes.
- A wreath making class is scheduled for November 30th.
- Memorial Brochure – Discussed what needs to be done to utilize the bed tax money for printing our new brochures and the estimated cost.
- Master Gardener Report – Kelly McDonald, Executive Director, spoke of another Master Gardner class beginning in 2024. They will also have a mini Hybrid Series – Growing Garlic in western NY starting at noon to 12:30pm on Wednesday September 20 followed on September 26th -Winterizing Your Garden, Growing Herbs October 26th, and ending with National Pickle Day on November 14th.
- Board Members
- Nan brought it to our attention that some of the officers terms are going to expire next year and that we need to have a nominating committee in place to choose new officers for 2024. Gretchen made a motion and MJ seconded it to keep existing officers in effect until April’s yearly meeting. The vote was unanimous.
- Pat suggested that we have an audit and make any suggestions or changes at that time.
- A motion was made to add two more board members to the current seven we have in place now. Gretchen made a motion and MJ seconded it. All voted unanimous.
- Nan brought it to our attention that some of the officers terms are going to expire next year and that we need to have a nominating committee in place to choose new officers for 2024. Gretchen made a motion and MJ seconded it to keep existing officers in effect until April’s yearly meeting. The vote was unanimous.
- Unfinished Business:
- We will move forward with “Giving Tuesday”
- New Business: No report
- Adjournment: Motion was made by Sue and seconded by Pat. It was approved unanimously.
- Next meeting is October 9, 2023 at 10:30.
Respectively submitted Diane Smith, secretary