Nannen Arboretum Society

Board of Trustees Meeting Minutes

March 11, 2024 Ellicottville Town Center

Members Attending: Sue Blesy , Pat Kerl, Nan Miller, Diane Smith, Steve Ward, and MJ Brown.

Gretchen Plough absent

  • Agenda approved
  • Welcome and call meeting to order.
  • Minutes: The trustees considered the minutes of February12, 2024 meeting. Pat moved and Nan seconded the motion to accept minutes.  The motion was approved and carried unanimously.
  • Correspondence: No Report
  • Treasury: Pat reported no income for the 2/1/21 – 2/29/24 quarter.  Expenses totaled $1371.00.  MJ moved and Steve seconded to accept the report.  The motion was approved and carried by a unanimous vote.
  • Reports from Committees/Projects:
    • Herb Garden; No Report
    • Update of Volunteers: Winter Connections gathering will be March 18th at 9AM.
    • Update on Pruning Plan: No Report
    • Update on Grounds Maintenance Plan: The Town met with Paul Timkey and hired him as a temporary employee. He will work on fixing the shed.
    • Membership Committee: No Report
    • Education and Interpretive Signage: Cooperative Extension will pot white pine seedlings for ECS third grade in newspaper pots and put in plastic bags.
    • Memorial Brochure and creation of policies: Change logo on general brochure and website.
      • Rules of Bed Tax: Will not pay for Memorial Brochure but will pay for Purple General Brochure.
      • Policy revision: MJ made a motion and Steve seconded it to have written approval for checks $500.00 or more for anything we purchase.
    • Master Gardner: There are 25 students in the new Master Gardner class.  More than half of them are from Cattaraugus County.
  • Unfinished Business:
    • Final list from nominating committee: Final trustees are Ed Chapman, Mike Braun, Blair Hamilton, Laurie Barrera, and Steve Ward.
    • Dwarf Conifer Society Grant Application: Has been handed in and will have results the beginning of April.
    • Arbor Day plans: We went over assignments for Arbor Day on April 26, 2024 at 11:00. A motion was made by Steve and seconded by Pat to purchase trees for Arbor Day and for a memorial tree ordered.
    • Clean up Plans: Planned for Saturday April 27th and finish up on Monday April 29th 9 to noon.
    • Review skeleton calendar and lists of retiring responsibilities and activities: Passed Agenda out.
    • O.U. and stage repairs: MOU has been accepted by Town and copy will be emailed to us.
    • Farmer Neighbor Dinner: Pat made a motion to pay $50.00 for one half table at the dinner Sue seconded the motion. All were in favor. The dinner is April 10th.
  • New Business:
    • Eclipse Watch Party Plan: April 8th starting at 1:00 giving out glasses until 4:30. Refreshments provided. Bring a chair.
    • Servicing Tractor: Looking for someone to service our tractor before season starts.
  • Adjournment: Motion was made by Sue to adjourn meeting. It was seconded by MJ and approved unanimously.
  • Next meeting is April 8, 2024 at 10:00

 

Respectfully Diane Smith Secretary