Nannen Arboretum Society, Inc

 Board of Trustees Meeting Minutes

  June 10, 2024 Ellicottville Town Center

Members Attending: Mike Braun, Ed Chapman, Laurie Barrera, Gretchen Plough, Blair Hamilton, Steve Ward and Diane Smith.

Sue Blesy absent

  • Approve agenda
  • Call to order and welcome
  • Minutes: The trustees considered the minutes of the May13, 2024 meeting. Gretchen moved and Blair seconded the motion to accept the minutes. The motion was approved and carried by a unanimous vote.
  • Guest Speaker: None
  • Treasurers Report: Laurie reported income of $ 2086.00 for the 1/1/24 – 6/6/24 quarter. Expenses totaled $4206.20. Gretchen moved and Ed seconded to accept the report. The motion was approved and carried unanimously.
  • Committee Project Report:
    • Technology-Mike is researching Quick Books in the cloud ,MS Office, and price of a new computer
    • Tree Mapping – Mike
    • Tree Maintenance & Pruning plan- Blair, Steve, Ray and Ed.
    • Ground & Infrastructure Maintenance Ed, Blair and Steve, Arrange for Lakeshore Paving to repave our path.
      • We still need our memorial path done by Jud Beattie
      • Need to contact John Kinder about fixing up where mower got stuck by the herb garden.
      • Talked about power washing the gazebo, possible Paul doing it.
    • Communication –
      • We received a $300.00 donation to buy a brick and use remainder for whatever is needed.
      • We need to select a new provider for website and email hosting.
        • Proposals from Robot of the Future and Green Skunk. A motion was made by Laurie and seconded by Mike to use WP Engine for hosting an e mail Heather Sullivan of Sullivan Consultants who we have been using. Mike and Pat will contact. The plan is to use google for emails now.
    • Volunteers –
      • Julie will continue making our break snacks until Sue comes back.
    • Education Programs/Speakers
      • Tick Awareness Wednesday June 19th at 7PM with three speakers Kelly McDonald, Mike Riley and Megan Snyder.
    • Community Relationships/Outreach
      • ECS Third grader program on May 30th was very successful. New class of third graders will be back in October.
    • Memorial Program – Still need a bench for the gazebo
    • Town of Ellicottville – No Report
    • Field Trips: Draves Arboretun field trip June 19, leaving Eville at 9:30
    • Wish List: Need to work on a new list.
  • Unfinished Business:
    • Dwarf Conifer Plan: Gretchen made a motion and Laurie seconded it to allow Nan to start preparing for the new garden by laying dirt, paper and mulch.
    • Northrup: Paul fixed the railings, stairs and steps. He also pressure washed the stage and took out old planters and built two new ones.
  • New Business:
    • Equipment needs: Ed made a motion and Steve seconded it to have Mike purchase some new hand tools with a $500.00 budget.
  • Adjournment: Next meeting will be July 8, 2024 at 11:30. Gretchen made a motion to adjourn and Steve seconded it.

 

Respectfully submitted Diane Smith secretary.